Full-time – 40 hours / week

$24/hour

APPLY HERE

KEY DUTIES AND RESPONSIBILITIES

The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a-5:45p).

• Contribute to, communicate and champion the vision of Grace Beginnings Academy
• Welcome families and visitors in a professional and Christ-centered manner.
• Maintain professional posture and confidentiality in all tasks
• Collaborate with the Leadership Team
• Oversee and manage the daily staffing needs and finding substitutes to fill open positions
• Build relationships with the GBA teaching staff and families
• Answer phones, respond to emails and direct any questions to the appropriate staff
• Assist with student arrival and dismissal procedures
• Check-in approved pick-ups via Brightwheel and escort to the child’s class
• Report daily attendance to directors for licensing keeping
• Support daily office operations including copying, data entry, and attendance
• Monitor office and classroom supply inventory and order materials as needed.
• Manage and order food and milk
• Organize community storage spaces: teacher’s workroom, storage closets, etc.
• Assist in equipment upkeep noting items that need to be replaced, thrown or fixed
• Execute staff dinners, special event supplies within the administrative team
• Assist in material preparation for meetings, conferences and school wide events
• Proficiency with email, word processing, spreadsheets, and school management systems
• Answer walkie calls as needed
• Other duties as assigned

PROFESSIONAL AND SPIRITUAL EXPECTATIONS

• Education: High school diploma required; associate degree preferred
• Experience: 2+ years in childcare/school administration, customer service or office support
• Strong organizational skills with attention to detail
• Warm, professional communication skills with children and adults
• Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment
• Has a heart and mission to reach the next generation with the Gospel.
• Can clearly articulate the Gospel to a young child.
• Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
• Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.